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Requirements for Legal Persons to maintain basic information

Document keeping requirements

Guernsey legislation requires companies, limited partnerships ("LPs"), limited liability partnerships ("LLPs") and foundations to keep certain documents, records and registers. Many of these documents are required to be kept at the entity's registered office and must be available for inspection.

The tables below provides a summary of the document keeping requirements. Further guidance is available in the document available to download below.

Documents to be kept at registered office - These documents must be accurate, maintained and up to date and any changes must be recorded when they occur.

Companies	LPs	LLPs	Foundations
Record of name	Record of name	Record of name	Record of name
Record of address of registered office	Record of address of registered office	Record of address of registered office	Record of address of registered office
Certificate of incorporation	Certificate of registration	Certificate of incorporation or registration	Certificate of registration
Record of type of company Record of the nature of the liability of the members	Record of whether LP has legal personality
Record of date of registration	Record of date of registration	Record of date of registration	Record of date of registration
Record of registration number	Record of registration number	Record of registration number	Record of registration number
Memorandum and articles	Partnership agreement	Members agreement	Constitution
Register and index of members	Register of limited partners (including record of capital account)	Register of members and record of members' interests	Record of beneficiaries
Register of directors Register of secretaries	Record of name and address of general partners and minutes of meetings of general partners	Register of members Minutes of meetings of members	Record of foundation officials
	Registration documents filed with Registrar including consent given by Committee and declaration signed by general partner	Incorporation documents filed with Registrar including incorporation statement	Registration documents filed with the Registrar including declaration signed by founder or resident agent and declaration on disenfranchised beneficiaries
	Particulars of governance form	Particulars of governance form	Particulars of governance form
		Accounting records	Accounting records
	Annual validations	Register of annual validations	Annual renewals
	All other documents filed with the Registrar	All other documents filed with the Registrar	All other documents filed with the Registrar

Documents required to be kept but not necessarily at registered office

Companies	LPs	LLPs	Foundations
Minutes of directors' meetings
Records of resolutions and meetings
Register of annual validations
Accounting records	Accounting records
Record of resident agent	Record of resident agent	Record of resident agent	Record of resident agent

Document downloads

Guernsey Limited Liability Partnerships – Record and document keeping and filing requirements

Guidance

Guernsey Limited Partnerships – Record and document keeping and filing requirements

Guidance

Guernsey foundations – Record and document keeping and filing requirements

Guidance

Guernsey companies – Record and document keeping and filing requirements

Guidance

Relevant links & information

Documents for retention at Registered Office